Waterford at Smith Lake Minutes for October 13, 2021 Meeting called to order at 6:00 P.M. by President Don Monistere. Members present; Don Monistere, President Don Monistere, President Travis Tidwell, Secretary James Eidson Richard Kinney Caleb Bright (Bright Management) Members Absent: Paul Schaffer Guests Present Gary Askew Old Business Concrete floor patches will be finished soon. Prep work is beginning for painting walkways, doors and rails in the stairwell. Parts for elevator will be arriving soon for building 200. Owners will be notified by email for the option to paint personal balconies. Rates will be given in the email. Cameras are recording now but some adjustments are needed for constant power. All cameras are not active yet. Signs have been ordered for dumpster and pool area notifying of surveillance. Dock #1 needs repair at upright support and dock anchor supports. Will need to plan these repairs for 2022. Will be trying to set HOA yearly meeting for November 21, 2021. Sprout has started pulling internet to units. Boring to get cables to the buildings will begin in a few weeks. Don Monistere made motion to pull new cable to each unit, James 2nd, board in favor. No updates on notice to move dock off of Waterford property. Lawsuit has not been filed as yet. Boat trailers are becoming an issue on many fronts. Board is considering bringing to vote at owners meeting to do away with boat trailer storage. New Business Landscape proposals have been tabled for the moment. Board feels the landscaping is in good shape and the committee needs to have a majority opinion before the board votes. Board will try to get clarity from Waterford rules about odors coming from balconies as some homeowners are complaining of disturbing smells. Owners will be notified to make checks to Waterford and not Bright Management. Next meeting set for , 6:00 pm. Meeeting adjourned at 6:57 P.M. by Don Monistere.
Category: Uncategorized
September 2021
Waterford at Smith Lake Minutes for September 16, 2021 Meeting called to order at 6:00 P.M. by President Don Monistere. Members present; Don Monistere, President Don Monistere, President Travis Tidwell, Secretary James Eidson Paul Schaffer Caleb Bright (Bright Management) Members Absent: Richard Kinney Guests Present New Business Don made motion to approve minutes, 2nd Paul Shaffer, board all in favor. Bright Mgnt and the board discussed the painting project; exterior doorways, walkways and stairwell handrails. Project is estimated to be $36,000. Don makes motion to start the project, 2nd James Eidson, board in favor. Bright Mgnt suggests we reskin the pool interior atthe beggining of 2022. Board will discuss and will decide how to move forward. Bright will have a quote for this work in a couple of weeks. Elevator in builing 200 should be repaired by 9/17/21. Board will review rules before next meeting and discuss how to enforce. Next meeting set for October 14, 6:00 pm. Meeeting adjourned at 6:57 P.M. by Don Monistere.
August Board Meeting 2021
Waterford at Smith Lake Minutes for August 26, 2021 Meeting called to order at 6:02 P.M. by President Don Monistere. Members present; Don Monistere, President Travis Tidwell, Secretary James Eidson Paul Schaffer Richard Kinney Caleb Bright (Bright Management) Members Absent: Guests Present Brian Zimmerman New Business Don makes motion to approve minutes from last meeting James 2nd, board in favor. All EIFS has been repaired that was affected by the railing project. Repair of holes in concrete, where old railings were removed, will begin first of September. Quotes have been gathered for painting doorways and walkways and board will discuss if quotes are in line with budgeted amount and decide how to move forward. Caleb requested board members inspect EIFS repair for final payment. Caleb has a quote for $785 from Smith Lake Plumbing to correct plumbing vents in building 200 causing drainage problems. Board will discuss how to move forward. Caleb has found a replacement for breezeway fixtures and will be ordering soon. Caleb will be replacing/repairing random lights around the campus in the coming weeks. Don makes motion to use credit cards for Waterford HOA payment and place link on the website, 2nd by Paul, board in favor. Caleb requests that the board look at Waterford rules and if changes are necessary, present the suggested changes at the next board meeting. Board will discuss and decide how to move forward. Caleb has suggested Waterford do 2 HOA meetings a year to keep residents more involved. Keep the existing HOA meeting and adding another meeting add mid point of the year. Board will discuss how to move forward. Campus cameras will be recording soon at the dumpsters in an effort to deter illegal dumping. Signs will be placed at the pool to remind owners that no dogs are allowed. Another sign to be added at the pool house to remind owners to only flush toilet paper. James discussed the new internet service, Sprout, that will soon be available to Waterford owners. Brian Zimmerman volunteered to do a monthly newsletter for the Waterford community. Board will discuss the idea and decide how to move forward. Next meeting set for (TBA). Meeeting adjourned at 7:03 P.M. by Don Monistere.
July Board meeting 2021
Waterford at Smith Lake
Minutes for June 17, 2021
Meeting called to order at 6:09 P.M. by President Don Monistere.
Members present;
Don Monistere, President
Travis Tidwell, Secretary
James Eidson
Shannon Pate (Call-In)
Richard Kinney
Caleb Bright (Bright Management)
Members Absent:
New Business
Don made motion to approve minutes, Richard 2nd, board in favor.
Cushions have been ordered for pool area.
We can not use locks on our dumpsters to deter outside dumping. Cullman sanitation suggest we build an enclosure.
Board will be looking at options to stop illegal dumping.
Don will gather more information for cameras surveillance at our dumpsters.
Railings are 99% complete at building 200.
Shannon will contact Troncosco about repairing exterior walls at railings.
James makes motion to allow for electrical inspection and repairs at the docks and pool area, Richard 2nd
board in favor.
Shock I Q is scheduled to be installed on 6/23/21.
Caleb found a problem at the pool house toilet. Electrical and sewer pump will need to
be repaired or replaced.
Pool pump may need to replaced. Richard makes motion to replace or repair, James 2nd.
board in favor.
Parking lot fixture closest to building 204 has been fixed.
Richard makes motion to pressure wash and fill holes when old railings were removed
Don 2nd, board in favor.
Irrigation system will need repair before it can be ran. Richard makes the motion to fix,
James 2nd, board in favor.
Don will send an email for owners to not hang materials on or over the rails.Next meeting set for July 22 , 2021 at 6:00 P.M.
Meeeting adjourned at 8:14 P.M. by Don Monistere.
June Board Meeting 2021
Waterford at Smith Lake
Minutes for June 17th, 2021
Members Present
Don Monistere, President
Travis Tidwell, Secretary
James Eidson
Shannon Pate
Richard Kinney
Caleb Bright (Bright Management)
Members Absent –
Approve Minutes from Last Meeting – approved Minutes
Update from Bright Management on current issues, challenges or opportunities on the property.
New Business
- Discussion of Late Fees – We are going to start sending invoices for late fees.
- Next Meeting –
- Meeting adjourned at
April Board Meeting 2021
Waterford at Smith Lake
Minutes for April 16th, 2021
Members Present
Don Monistere, President
Travis Tidwell, Secretary
James Eidson
Shannon Pate
Richard Kinney
Caleb Bright (Bright Management)
Members Absent –
Approve Minutes from Last Meeting – approved Minutes
Update from Bright Management on current issues, challenges or opportunities on the property.
- We may want to get cushions for some of the older chairs. We may also want to put out a box so they dont wear so fast – 20 to 30 dollars each and we need 10 of them
- Generator was serviced Cost was $225.00 for generator service
- Dupsters being full – Discussed the need for an enclosure – May consider a camera . We could possibly lock the sides just not the tops
- Request to paint the tips of the stairs with neon yellow to see the steps better or we can re-tape. Board Resolution to go ahead and paint the tips of the front steps yellow.
- We need to contact the county to see about them cleaning the ditches pass the marina. Caleb will contact the county to get them to do this because we are experiencing erosion
- DOC 1 and 2 – Pressure Washing starts this week
- All the Landscape committee recommendations for clean up was completed
- Caleb has access to all units, there are units that the the owner has to meet him there.
- Wood rot in the TV Rooom – 4 corners that we have problems with – One of the corners is drying out.
- Do we actually have the roof fixed or do we have issues with moisture still coming in.
- In the corner of building two was dripping it doesn’t look like it is doing that now.
- On the Wood Rot we will let Shannon take a look and then get Willoby out in the future.
- Alabama Ornamental – Railings – Colby updated us on Tuesday the 20th that they are finished cutting all of building 200 and they are fabricating and as soon as they powder coat he will schedule.
New Business
- Waterford Financials – Don Reviewing will upload once he handles any adjustments.
- Discussion of Late Fees – We are going to start sending invoices for late fees.
- Next Meeting – 6:00 May the 20th
- Meeting adjourned at 7:40
March Board Meeting 2021
Waterford at Smith Lake
Minutes for March 11, 2021
Meeting called to order at 6:33 P.M. by President Don Monistere.
Members Present
Don Monistere, President
Travis Tidwell, Secretary
James Eidson
Shannon Pate
Richard Kinney
Caleb Bright (Bright Management)
Members Absent – None
Approve Minutes from Last Meeting – Monistere made the motion Kinney seond and motion carried
- Update from Bright Management on current issues, challenges or opportunities on the property.
- Alabama Ornamental to get final measurements for railing. Motion made by Don to write check for
- 50% deposit, Shannon 2nd the motion, board in favor. Don will send an email notifying owners to allow access to units for repairs to railing.
- Willoughby roofing came out to repair roof last week.
- Boat dock repair has been delayed due to getting a permit for repairs. Permit will be $500.
- Tax return needs to be signed and mailed.
- Review Action Items from February
- Don to deliver Budget – Complete.
- Insurance Limits – Complete
- Letter to Insurance company on Assessment – Complete
- On-Going Business
- Railing
- Wood Rot
- Walkway Painting
- EFIS Repair
- Hiring Attorney to look into issues with Platt
- New Business
- Landscape
- #1 – The motion is made that the 2021 Waterford Landscape Committee recommend to the Waterford HOA board that the Bright Landscapes, LLC Proposal #1040 be approved; work to begin as weather permits; and, cost of which to be paid out of the 2021 landscaping budget. – Monistere Made the motion, second by Eidson passed unanimous
- #2 – The motion is made that the 2021 Waterford Landscape Committee recommend to the Waterford HOA board that the Bright Landscapes, LLC Proposal #1041 be approved; work to begin as weather permits; and, cost of which to be paid out of the 2021 landscaping budget. – Monistere Made the motion, second by Eidson passed unanimous
- #3 Motion made to purchase a lake pump to use for watering – It seems it would pay for itself by saving on water coast in less than 18 months. Concerns about voltage in the water due to pump were discussed. – The vote was tabled for a future vote while more data can be gathered.
- DOCK IQ System will be installed which could calm some concerns about pump.
- Landscape
Notes from Landscape Committee:
As stated in the WLC report to the board for the board meeting on February 11, 2021, “Our committee is reluctant to recommend the installation of any plants at this time, particularly those which might be impacted by any work which the board is contemplating for the buildings – the railings and any painting/reskinning – because of the reasonable likelihood of damage to landscape plants during such work.” The committee looks forward to making actual beautification recommendations once the exterior building projects are completed.
Next meeting set for April 15 , 2021 at 6:30 P.M.
Meeting adjourned at 7:45 P.M. by Don Monistere.
Emergency Board Meeting
An emergency board meeting was held at 6:00 on 3-6-2021 to address the railings quote that we received from Alabama Ornamental. We wanted to contact them as soon as possible to begin work on the railings as we are concerned about materials cost and as well, we wanted to get on their schedules ASAP
We approved everything except the pool area as we will address this at a later date. (we need to go ahead and address the gates)
- Caleb Bright will reach out to Jason from Alabama Ornamental and get this project kicked off it would be greatly appreciated.
- Don I will update the website to reflect the minutes of this meeting in the morning.
As a matter of record -Motion was made by Don Monistere, Shannon Pate seconded the motion and the motion carried with no opposition.
February Board Meeting 2021
Waterford at Smith Lake
Minutes for February 11, 2021
Members present;
Don Monistere, President
Travis Tidwell, Secretary
James Eidson
Shannon Pate
Richard Kinney
Caleb Bright (Bright Management)
Members Absent: None
- Meeting called to order at 6:35 P.M. by President Don Monistere.
- Reviewed the Minutes from the Previous Meeting
Regular Business
Update From Caleb on Property and Challenges if any – Caleb – Need to address the broken cables on the boat docks 3 – If we have to drop new cables the permit is 2K – We are going to go forward to drop the anchor – Caleb has some deep water anchors – Caleb to get a proposal to get this done.
We are putting a lock box with a key in it to let the fire alarm and elevator people to get a key. – He will get an email either way knowing that they are there.
Remaining Items to tackle to get Bright Fully Engaged – Don and Travis to go into the bank to get the account setup in our names as well –
Don will get a budget over to Caleb to get this moving forward
George Fort’s unit sold on the 12th of January – paid his first quarter -The Assessment fees need to be paid in full. – Van Goedeking and Linda
We are looking to increase the insurance limits and the deductible will be increased to 25,000.00 – We are going to get two quotes on the insurance.
Marti Marib – Patched sheet rock – This project is complete – bill to the HOA and then decide from there.
Discussion of Accounts Receivable. We need to clear up the 2020 collection, on the Q1 2021 billing.
Don to provide a letter to Caleb to get to Insurance company
Update on Railings Quotes Etc. – Tidwell – Shannon Pate – We are scheduling the – Alabama Ornamental – Shannon and Caleb will look at it.
Update on Wood Rot Replacement in TV Room – Eidson – Travis and Edison – Willoughby roofing will be out on 2-12-21 to look at the rot area and the moisture problem. We have the moisture issue as well.
Update on Repair\Paint of Ext. – EFIS – We need to get someone on this from quoting perspective. Clark Rodger Pronsoso Stucko – they do the drive it – and the paint – Commercial Painter – they will need scaffolding
New Business
Financials – Now that Bright is doing financials what is the turn around expectation. – Discussed turn around time and all is good here – We will post Quarterly Financials as we have in the past on the website
Open Items
Johanson The Lawyer to the attorney to somewhat we need to do
Motion to Adjourned Meeting by Don Monistere- Second by Travis Tidwell at 8:00
January Board Meeting 2021
Waterford at Smith Lake
Minutes for January 7, 2021
Meeting called to order at 6:35 P.M. by President Don Monistere.
Members present;
- Don Monistere, President
- Travis Tidwell, Secretary
- James Eidson
- Shannon Pate
- Caleb Bright (Bright Management)
Members Absent:
- Richard Kinney
New Business:
Don created and tested the test form on the website for concerns or problems for homeowners to communicate with Bright.
Don checked on liability insurance
Board is still trying to comprise a corrected owners list.
Bright Management:
Bank account: Regarding Bank Accounts:
Checking/Operating
Money Market/Reserve
- Don Monistere made motion to remove Kent Quinn, Charles Morris and J Randall Riehl from Regions account. James Eidson 2nd the motion, board in favor.
- Don Monistere made motion to add Don Monistere, Travis Tidwell and Caleb Bright to Regions account 2nd James Eidson, board in favor.
- Bright needs an approval for monetary amount that would need to have two signatures. Board decided anything over $10,000.00
or if making a debit from the reserve will need verifying or two signatures.
Regular Business
- Board discusses how to send assessment:
- Option 1 is to send one bill for the full amount.
- Option 2 is to send the assessment in 4 installments with HOA dues.
- The board looked at the declaration and will bill the assessment in four installments which is in-keeping with what the declaration suggests should be the case. We will not deviate from what the dec suggests.
- Neighboring land issues are still being pursued by the board.
- Caleb talked to Target Pest Control about spraying units. Board will advise homeowners to use website to inform the board of bug issues in units so Bright Management
can notify Target for a respray.
- James Eidson ask board to be thinking about Waterford Insurance renewal. Insurance policy will be up for renewal this spring.
- Fire system will be tested January 20, 2021 starting around 8:00 a.m. Testing will last roughtly 4 hours.
Next meeting set for February 11, 2021 at 6:30 P.M.
Meeeting adjourned at 7:55 P.M. by Don Monistere.