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Waterford at Smith Lake

Meeting called to order at 3:04 PM by Don Monistere

Members present:
Don Monistere, President
Travis Tidwell, Secretary
James Eidson
Jim Turner
Richard Kinney
Caleb Bright (Bright Management)

Members Absent: 0

Roll Call results:

Homeowners present: 31

Homeowners represented by proxy: 5

Total: 36

Old Business:
Motion made by Don Monistere to pass 2021 HOA minutes, 2nd James Eidson, HOA in favor.

Don Monistere gives a brief description of projects completed and maintenance issues we are still dealing with. Overall we
had a succesful year but still have work to do.

New Business:
Don Monistere discusses 2023 budget. Utility and material costs will be increasing in 2023, which will affect our budget and
upcoming dues.

People outside of the Waterford community have been using our poolhouse bathroom. Bright Management installed an electronic keypad to combat this issue. Code to unlock the bathroom at pool is 9696.

Waterford has paid for repairs to be done to both elevators. Repair work will begin as soon as the parts become available.

Don Monistere discussed the need to replace HVAC units. All units are nearing the end of life and replacing all will save each homeowner
money but will also allow for necessary roof repairs to be done. Bright Management will be sending an email to all owners to see who will
be interested in participating. The Board has asked Keith Townes (One Source Heating and Cooling) to give a presentation at the annual
meeting to inform owners of price to do full replacement. Keith Townes has offered to do the work for $6300 per unit if enough onwers
participate. Replacement is not manditory but all units will need to be removed to repair roof. A cost of $800 will be charged to units for
this removal with no guarantee that the unit will work after it is reinstalled. New equipment will be American Standard/Train with 10 year parts
and 5 year labor warranty.

Board will need to find out who still uses the satellite dishes. These will also need to be removed for the roof repairs. Bright management will
contact owners about this issue as there will be a disruption in service.

Stan Gillard made motion to repair roof and remove HVAC units, 2nd Theresa Johanson, HOA in favor.

Current HOA Board Members will remain in service as there were no new nominees.

Peggy Magette made motion to pass the budget and HOA dues of $1329 (this includes assessment) per quarter, 2nd by Brad Parnell, HOA in favor.

Brad Parnell asked the board to assess the overall condition of our wooden deck. Board will look into correcting the deck issues.

Brad Parnell asked about our ongoing land dispute. Rick Johanson addressed our current legal situation for the Homowners. In conclusion,
Rick Johanson feels it will be another year before we get some sort of ruling.

Jimmy Magette asked for an update on our railings that are peeling. Alabama Ornamental has been contacted and will start repairing the rails
as soon as the materials become available.

Stan Gillard asked if ladders from the docks could be installed for water access. Board will look into options for this situation.

The board was asked about steps leading to the water from the bank. The Bright Management has looked into this and found this will incur a much
greater cost that initially anticipated. Board will discuss options to solve this issue.

Brad Parnell made motion to adjourn the meeting at 4:06 PM, 2nd by Don Monistere, HOA in favor.

• Meeting called to order at 6:05pm by President, Don Monistere
• Members Present:
  • Don Monistere, President
  • Travis Tidwell, Secretary
  • James Eidson
  • Richard Kinney
  • Jim Turner
  • Caleb Bright, Bright Management
    
• Homeowners:
  • Rick Johanson
    
• Members Absent: None

Existing Business

• Motion to open meeting by Don, 2nd James Eidson
• Caleb Bright gives updates:
• Elevator technician visited Waterford on 9/27. Worked on elevator in building 200 but still waiting on parts.

• Money- Moved 40K – proposed to move 20K back
• Elevator Update – We had a technician out there today
  • Everything will move pretty quickly and the moisture and leaking of the cylinders. The call button will be an issue because the buttons are hard to get.
  • Moisture is hard to find where it is coming from. so it looks like it is coming down the walls
  • Don Suggested looking into a custom creation of plexi enclosure to make it water resistant with a rubber grommet
  • Payment has been made and parts are ordered. No ETA for parts as of yet.
• Irrigation -36K to replace – there are 10 zones that are working – the rest of them are not working and we need to look at something with newer components
• Reached out to Colby Nichols to see about the hand rails and getting the issue of the peeling resolved- It seems like it should be covered as a manufacturer’s defect.
• Caleb is getting a price for cleaning gutters and replacing as required.
• Rick Johanson gave an update about the land dispute. Matt Carter is responding to a discovery request by Mitch Gorman’s council. We have received some information from our discovery request. Rick feels most of Mr. Gorman’s council requests are irrelevant to our case.
• Requested the permit from Alabama Power for the RIP
  • Jim Turner will try to get a copy of the permit
  • Tina Benkiser was the President at that time
  • They want the deeds – surveys – etc. etc.
• Update from our attorney about our land dispute. The defendant’s lawyer is requesting documentation proving the property is owned by Waterford.
• HVAC – We need to try and get people to come together for HVAC replacement
  • Richard is going to ask Keith about it.
• James Eidson will get with Tolbert

New Business

• December Annual Meeting –
  • Don Will send email Next Week with Date and time
  • Can we hold it at the Restaurant and have him cater afterwards
• December 4th at 3:00 is the Annual Meeting
• Board discussed Bright Management being bonded. Discussion led to the discovery that the risk is minimal and deemed unnecessary with the checks and balances that are currently in place.
• Board Members

Next meeting is October 20, 2022

Meeting adjourned at 7:52pm by Don Monistere

Waterford at Smith Lake

Minutes for August 23,2022

Meeting called to order at 6:05 P.M. by President Don Monistere.

Members present:

Don Monistere, President
Travis Tidwell, Secretary
James Eidson    
Jim Turner
Caleb Bright (Bright Management)

Homeowners:


Members  Absent:

Richard Kinney


Existing Business:

Motion to open meeting by Don, 2nd James Eidson

	Caleb Bright gives updates:

Has not received any information from Alabama Ornamental about the powder coating problems. Travis will try to contact.

Dock three's broken anchors are now fixed. All docks are anchored. Still waiting for decking material on dock 2.
	
Caleb will follow up on decking material. Upright poll on dock number 1 still needs repair. 
	
Send email to homeowners about elevator status. September 1 will start the new maintenance program with Otis. Elevators are fully functioning with the exception of call button on bottom floor of building 200. Building 200 elevator can be rode to bottom floor. 

Send email to remind homeowners to rinse before entering the pool after visiting the lake.

Caleb is getting a quote for cleaning/replacing gutters at problem areas.

Board discussed irrigation system and how to repair/replace system. Caleb will get us a quote for said work.

Four of six cameras are now functioning around the property.

New Business:

James Eidson makes motion to add to the rules that homeowners can rent their boat slips only to Waterford owners. 2nd Don Monistere board in favor.

Board will send an email/letter to any homeowner that intends to rent their unit short term stating	Waterford rules.

Don makes motion to table any landscaping improvements until irrigation system is working correctly.2nd Jim, board in favor.

Next meeting Septmeber 27, 2022.

Meeeting adjourned at 7:18 P.M. by Don Monistere.

Waterford at Smith Lake

Minutes for June 14,2022

Meeting called to order at 6:00 P.M. by President Don Monistere.

Members present:

Don Monistere, President
Travis Tidwell, Secretary
James Eidson
Jim Turner
Richard Kinney
Caleb Bright (Bright Management)

Homeowners Present:

Teresa Johanson

Members Absent:

Business:

Motion to open meeting by Don Monistere, 2nd Travis Tidwell.

Motion to approve minutes from previous meeting by Don Monistere, 2nd Jim Turner, board in favor.

Caleb Bright gives updates:

    Ladders for pool are about a week out.

    Pool light is installed. 

    Elevators parts still have not arrived. Building 200 elevator has a hydraulic leak
    and needs to be repaired. When hydraulic leak repair begins, elevator will need to 
    be put out of service till repair is done.

    Waterford elevators are no longer produced which is a big part of the delay in repairs.

    No update for railing repair but Caleb will call Alabama Ornamental to get an update.

    Motion to approve Waterford rules by James Eidson, 2nd Don Monistere, board in favor.  

New Business:

Midseason HOA meetaing July 2nd at 5:30 pm. HOA will cater the meats and ask homeowners to 
bring a side to share.

The storms that rolled through caused damage at dock #3. Repairs are made and dock is open.

Window leaks have been reported on the East side of building 200. Board will discuss how to handle.     

Soft wash for three sides of building 200 and 204. Cost will be $12,000 for both buildings.
Motion to approve James Eidson, 2nd Richard Kinney, board in favor.

Plants by the light poles on the waterside of building will be removed and replaced by a plant 
that Caleb suggests. Dead plants on the parking lot side of building to be removed and 
replaced. Board will consider replacement recommendations for parking lot side of building.

Next meeting , 2022.

Meeting adjourned at 6:57 P.M. by Don Monistere.

Open the Meeting

Update From Caleb

Pool will be resurfaced on Tuesday 
Cracks in the stairs and underneath the lights - Needed to see if they were in the shell of the pool - Two areas where the shell was cracked 
Ladders have never been removed.  We need to cut them out - We will incurr the cost of a new ladder - For both ladders 
Grout Line needs to be fixed - All the tile he saved 
Not regrouting between the tiles.  He would regrout there. 
Light runs off of 120 volts - 12 volt LED bulb.  The converter to 120 to 12 volts - 

Still have some broken post on Pier 1 - We need to look at that - Need to 

Light replaced from people moving 400 and 401 was moving 

Where are we on the rules review - James and Jim went through all of the rules trying to update them and trying to address the things that need to be deleted 
and added. - Sent the redline version and then included a clean version 

    2 items added that were new - short term rentals language to get more control over this and it makes sense to add fees for violations 

    We had some rules that we could not eforce, so we need to make sure that we can enforce across the board.   

Rentals - we should put a minimum of 7 days. 
        
Everything is long term - Mr. Cady in 401 is in the rental pool and adheres to 7 day minimum - Any units purchased would be 


Lawsuit - Rick was on the call.  We had our motion to dismiss - would have allowed us to win. 

    Are we going to do any discovery in order to have a trial. Rick and Matt visited with the surveyor Danny Moore who eventually did the Platt - Jackie Davis worked for the surveying company that did the Platt. Danny says that they did a survey without the three lots.  Jackie later brought in the deed of the 3 lots. Jackie told Danny that the owners had decided to add the three lots as common area.  Danny doesnt have a deed nor did he talk to anyone else.  We called Jackie and she didnt remember much. The most interesting thing is that since these conversations happened at different times the field book  has a notation before the lots were discussed - separately they did add the 3 lotts to the plot - you would think that people would think it is to get he three lots added. 

What else is available?  What else can we find to build our case.  The Regions Mortgage did not include the three lots. We feel comfortable that we should win. The attourney is good at what he does- We continue to pursue this because we have a great case.We should have control of adverse possession. 

    Check when we laid rip rap - To put that rock there we would have had to permit that through Alabama power and it should be documented - 
    What point in time would that have been obtained.  2009 - 2013    

Landscaping and Recomendation by the Committee – final decision here is still outstanding

Action Items –

Caleb to get Camera Access 
Need to look at the rules

Names New Business

Two Owners are interested in renting a guest slip. 

Waterford at Smith Lake

Minutes for April 21,2022

Meeting called to order at 6:00 P.M. by President Don Monistere.

Members present:

Don Monistere, President
Travis Tidwell, Secretary
James Eidson    
Jim Turner
Richard Kinney
Caleb Bright (Bright Management)

Homeowners:

Teresa and Rick Johanson


Members  Absent:


Business:

Motion to open meeting by Don, 2nd James Eidson

	Caleb Bright gives updates:

	Pool Repair

		Cracks at stairs and under light have been found while pool work is underway. Furhter investigation is needed to determine the extent of damage.

		Pool ladders are seized in place and will need to be removed and replaced. Will consider replacing with commercial ladders. Price
		for new ladders $1175.00 and core drilling $675.00. Core drilling will be required for new ladders.
	
		Pool resurface is scheduled for April 26, weather permitting. 

		Grout line above the tile and below coping will need to be removed and replaced. Removal cost at $625.00. Replacement cost at $2600.00 

		Pool light is not grounded. Consider replacing with low voltage LED. Estimated cost $2235.00

		Don makes motion to make changes to pool budget for these needed repairs, 2nd Kinney, board in favor.

	Dock Repairs 
		
		Dock one has a broken weld at the base of post.
		
		Dock two needs decking repair.
		
		Dock three needs new anchor and weld at the end of guest slip. Broken post on Dock One.

		
	Broken hallway light on fourth floor of building 200 has been replaced.


	Drainage issue at building 204, unit 100 has been resolved.


	Pressure washing is complete with exception of docks. Docks will be done the week of April 26, weather permitting.

	Annual generator check-up is complete.

	Lawsuit update. Matt Carter and Rick Johanson visited the surveyor that did our plat, Mr, Moore. Lawsuit is still being pursued                                                 

	Rules and regulations have been reviewed and edited by the board. Will present in June
	to the homeowners.

New Business:

	Teresa discusses landscape committee recommendations. Don requests pictures from Railroad Park for
	example. Board will reconsider Landscape Committee recommendations.

	Don makes motion to make a total of 5 guest slips available for homeowners to rent. Each year these slips will go into a lottery drawing
	for availability, Eidson 2nd, board in favor.






Next meeting May 16, 2022.

Meeeting adjourned at 7:30 P.M. by Don Monistere.

Waterford at Smith Lake HOA Board Meeting

Waterford at Smith Lake HOA Board Meeting
March 15,2022

Meeting called to order at 6:00 P.M. by President Don Monistere.

Members Present:
Don Monistere, President
Travis Tidwell, Secretary
James Eidson
Jim Turner
Richard Kinney
Caleb Bright (Bright Management)

Members Absent: N/A
Business:
Motion to open meeting by Don, 2nd by Travis.
Motion to approve the minutes from the last Board meeting, approved.
Caleb Updates:
Deposit has been sent for resurfacing of pool. Work scheduled to be completed by April 15th.
Lights in the stairwell had a problem in 204 during a rainstorm. Waiting for drier weather to see if moisture is the culprit.
Region’s accounts have all been closed and moved to People’s Bank.
• This will be shown in March financials.
Peeling powder coat on handrails for Bldg. 204 is being addressed. Caleb has contacted Alabama Ornamental to find a solution.
• Reviewed rules, damage waiver fee.
Breezeway paint is flaking and solutions are being discussed to find a course of action to take. Water that is standing is making the paint come up.
Most condos have move in and move out damage deposits. Elevators are being damaged with people moving in and out.
Pressure washing will start in the next two weeks for docks, breezeways and the pool area.
Thompson Gas will fill propane tanks for the generators in the next two weeks.
Caleb requested camera access. Don will give to Caleb access when he arrives at Waterford.
Building 204, unit 100- patio will flood during heavy rains. Board is discussing solutions to solve problem. Richard made motion to fix, Don 2nd, board in favor.
• Caleb will find a solution. Potentially get a bigger grate to allow more particles. Put rock around it to clean the water before it gets to the grate.
Don’s personal assistant can be contacted at: klopez@geninf.com. She can be contacted when Don is unable to respond.
Don will confirm voting results for landscape committee before board will approve recommendations. Also, board has voiced its concerns about the replacement plants and have asked Caleb to come up with some optional plants that will perform better.
Alabama power states that erosion control/rip rap, below 510′ cannot start until November 1, 2022, and must be completed before March 31, 2023. Work above 510′ can start anytime after permit is secured. Permits are good for one year until May 14th. If we add later, anything below 522. Will have preliminary numbers for June and cost.
Caleb will acquire estimates for the steps and erosion control for the next HOA annual meeting.
The Board will review the Waterford rules and regulations. The Board will discuss if any items need to be updated. Discuss Rules and path forward (great work Jim.)
• Review for unenforceable rules and regulations.
• Caleb, Jim and James to get together
• We will go over the rules and regulations and will be discussed in the June Meeting
• The first Amendment in 2011 the parking lots are assigned – legally they cannot do that
• If you have a different spot, please bring us the legal document that represents that you made a change
• Litigation update
o Matt will be communicating with us and Rick to decide if we are going to go against outlaw.
Richard Electric has done annual service for generator

Next meeting April 21, 2022.

Meeting adjourned at 7:08 P.M. by Don Monistere.

Waterford at Smith Lake

Minutes for January 31, 2022

Meeting called to order at 6:00 P.M. by President Don Monistere.

Members present:

Don Monistere, President
Travis Tidwell, Secretary
James Eidson
Jim Turner
Richard Kinney
Caleb Bright (Bright Management)

Members Absent:

Business

Inspection is complete for fire system.

People’s Bank is setup and ready to use. Waterford funds will be moved to Peoples Bank.

Don makes motion to move funds to People’s, 2nd by James, board in favor.

Don makes motion to open a reserve savings account with same names (Don Monistere, Travis Tidwell and Caleb Bright) as checking account.
2nd by James, board in favor.

Pool resurface will hopefully start late February.

Elevators are up to date and no problems at the present.

Richard Electric will be servicing the sewer generator soon.

Landscape Committee will be getting quotes for steps to water’s edge to present to the board for approval.

James makes a motion to pull permits for steps to water, 2nd by Don, board in favor.

Waiting for a court date to determine our position on our plot plan dispute with our neighbor from Castle Rock Estates.

Caleb recommends we fill propane tank that sewer pumps pull from.

Signage for lower parking lot and pool bath will be addressed.

Next meeting March 15, 2022.

Meeting adjourned at 6:52 P.M. by Don Monistere.

Waterford at Smith Lake

Minutes for November 21, 2021

Meeting called to order at 4:00 P.M. by President Don Monistere.

Members present;

Don Monistere, President
Travis Tidwell, Secretary
James Eidson    
Jim Turner
Richard Kinney (Phone-In)
Caleb Bright (Bright Management)


Members  Absent:


Roll Call was taken:      25 Present/9 proxy=34 total.

Don Monistere makes motion to approve the minutes from 2020 Annual Board Meeting, 2nd by James Eidson

Sprout Internet gives a short presentation for the new fiber internet service offered at Waterford. Anyone wanting to sign up for the new fiber internet service
can visit the website at cullmanec.com/sprout-residential.



Old Business:

	Don Monistere talks about our year in review at Waterford Condos. Repairs and improvements made on the property with three more items being pursued.
		1. Removal of shrubs at the base of pool retaining wall.
		2. Replace removed shrubs with new.
		3. Continue legal action against neighboring boat dock that we believe is encroaching on Waterford property.

	Rick Johanson gives more details about legal action being taken to remove boat dock at the west side of Building 204.

	James Eidson encourages home owners to call Cullman County Road Dept and give a complaint about road destruction of County Road 96 leading to our propeerty.

	

New Business:

	Don Discusses the proposed budget for 2022.

	Vote taken to pass proposed 2022 budget with dues set for $1130.00. Budget passed unanimously.

	Vote taken for the board get bids to install steps to the lake from center grill area. Installing steps passed unanimously. Board will get bids for proposal.

	Vote taken to no longer rent spaces for long term trailer storage. Vote passed to no longer rent. Owners can still leave a trailer for seven days before 
	needing to move trailer.

	Waterfors rules will be reviewed in 1st quarter to determine if all rules are still relevent and how to enforce.

	Waterford owners need to be aware that if your HVAC needs to be replaced a crane will need to be rented to remove/replace compressor units on the roof.
	Some owners suggested they would like to replace their compressor at the same time to share cost of crane. Let Bright Management or board members 
	know if you would be interested in this option.

	Waterford has the ability to accept automatic withdrawels for HOA Dues. Let Bright Management know if you like to opt-in for this service.

	Pool ladder needs to be replaced because of missing rungs.
	
	Teresa Johanson makes reminder to owners to pick up after your pets.

	Jeff Tolbert announces he will be installing a storm shelter at Trident Marina.

	Some owners at Waterford have asked for a list of owners and contact information. The board does not want to give out this information without the consent 
	of the owners. Don Monistere will be adding an opt-in section to the Waterford website if you want to be added to the public list. 		
		
	Mr. Kontogeorge made motion to retain current board for 2022, 2nd Don Monistere, all in favor.
	


Meeeting adjourned at 6;17 P.M. by Don Monistere.

• Call To Order
• Roll Call
• Approval of minutes from last meeting
• Year in Review
  • Projects
  • Financials
  • Property Concerns
• Rules 
• Next Years Budget
  • FY-2022 Budget
• All Votes
• Board Election