Minutes for October, 2023
Meeting Called to Order: The meeting was called to order promptly at 6:02 P.M. by President Don Monistere.
Members Present:
- Don Monistere, President
- Jim Turner
- Richard Kinney
- James Eidson
- Caleb Bright (Bright Management)
- Travis Tidwell, Secretary
Members Absent: None
Homeowners Present: None
The transcript discusses property updates and recent closings.
· One unit was sold twice on the same day for a higher price.
· There will be an insurance inspection, including fire suppression system checks.
· The dock was repaired, but there are leaks in the sprinkler system.
· Some residents have been quieter lately, possibly due to improved management.
· There is tension with one resident who complains frequently.
· The board has successfully completed projects such as elevator repairs and air conditioner maintenance without major disruptions.
· There are issues regarding damage from neighboring units and resolving conflicts between homeowners.
· Summary:
· The board plans to create a website page for local plumbers, HVAC technicians, and attorneys that residents can contact for assistance.
· If neighbors are not behaving properly, residents should have their attorney contact them. The board can intervene if necessary.
· The responsibility of fixing leaks falls on the homeowner above, but damage cannot be ignored without consequences.
· The board discusses holding homeowners accountable for maintaining vinyl flooring on their porches or balconies.
· The board considers taking on irrigation system repairs as a project but may delay other projects like paint resurfacing.
· There is discussion about improving the lower area where rocks are located to make it more accessible.
· A meeting is scheduled for November 10th where nominations for new board members will be considered.
· Summary:
· The speaker mentions being interested in spending more time with someone.
· They express willingness to continue a certain task for another year.
· The speaker’s work schedule is changing, allowing them to spend more time in Birmingham and at the lake.
· They mention that their work life is impacted by changes in the IT industry and high-profile customers.
· Elections can have an impact on their work from an IT perspective, which surprises them.
· There is a desire for the speaker to have more time at a condo or grills.
· The conversation shifts towards getting bourbon and sharing stories before being cautious about revealing personal information due to stereotypes.
Action items:
· From the transcript, there are several follow-ups and action items that can be identified:
· 1. The first action item is to discuss the recent closing of Unit 103 in building two, which was sold twice in the same day. The conversation suggests that this may need further investigation or clarification.
· 2. The second action item is to prepare for an insurance inspection. The property manager mentions that the inspector will be checking the fire suppression system and may also require a fire extinguisher to be placed at the pool.
· 3. Another action item is to address the leaks in the sprinkler system. It is mentioned that the property manager is considering shutting down the system for the year due to cold weather, but this would result in a loss of water at the grills. It is suggested to discuss this with Travis, who has knowledge about the sprinkler system.
· 4. The transcript also brings up the issue of loud residents becoming quieter. It is mentioned that it is unclear whether this is due to the residents feeling like their concerns are being addressed or if they are becoming confident in the property management.
· 5. There is a discussion about a homeowner who is causing problems and complaining about various issues, including damage to neighboring units. The action item here is to clarify the board’s role in mediating conflicts between neighbors and establish a protocol for addressing damage caused by neighboring units.
· 6. The property manager mentions the need to address the vinyl on people’s porches, which often gets damaged during windstorms. The action item is to inform homeowners that the responsibility for maintaining the vinyl on their porches falls on them, and if they fail to take action, the board may step in and charge them for repairs.
· 7. The property manager also mentions the possibility of taking on the project of redesigning the lower area where the rocks are located, as it is difficult to navigate with items like wheeled coolers. This can be considered as a potential project for the next year.
· 8. There is a discussion about a homeowner who has not paid any assessments for the year, resulting in a significant outstanding amount. The action item is for the property manager to provide the homeowner’s contact information to the attorney and start the process of filing a lien.
· 9. The property manager mentions the need to review the possibility of assessments for the year and whether any projects need to be undertaken. The action item is to review the financial status and consider the irrigation system as a potential project.
· 10. It is also mentioned that there may be a need to add language to the rules regarding the response to damage caused by neighboring units. The action item is to draft appropriate language and present it at the annual meeting.
· 11. Lastly, there is a discussion about the board membership and whether there will be any changes. The action item is to ask for nominations and determine if any changes are desired or necessary.
· Please note that this is a comprehensive list based on the information provided in the transcript.
Notes:
· Unit 103 in building two had a closing last week, owned by Gary Asphig.
· There was some surprise or disbelief expressed about something that happened.
· The company told someone about something, possibly related to the closing.
· Fire extinguishers were mentioned as something that might come up frequently.
· There was a discussion about a protocol for handling damage in one’s unit caused by a neighboring unit.
· The idea of adding language to the rules about responding to written requests from neighbors was mentioned.
· There was a mention of a line in the rules about a fee for going into any unit.
· The need to inform homeowners about the consequences of not fixing something was raised.
· There was a question about whether there would be any assessments for the year.
· The possibility of taking on projects, specifically addressing irrigation, was discussed.
· There was a suggestion to isolate a spit at the grills and run a line for it.
· Slides for an upcoming meeting were mentioned, with an expectation of some fireworks.
· The importance of transparency and open conversation was emphasized.
· A statement made by someone that was clarified, emphasizing that there are no obligations.
· The speaker mentioned being in the middle of something in their work life.
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