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Annual Homeowners Meeting – December 15 2024

Waterford Condo Annual HOA Meeting 2024

Location: Trident Marina
Date: December 15, 2024

Board Members Present:

  • Don Monistere (President)
  • Jim Turner
  • James Eidson
  • Judy Wise
  • Travis Tidwell (Property Manager, Bright Management)

Meeting Minutes:

Call to Order:

  • The meeting was called to order by Don Monistere at 3:01 p.m.

Roll Call:

  • 22 homeowners present, with 2 represented by proxy.

President’s Opening Remarks:

  • Don Monistere reviewed the past year, highlighting:
    • Projects completed.
    • Ongoing projects and plans.
  • Owners were reminded to use the “Start a Ticket” button on the Waterford website https://www.waterford-hoa.com/open-a-ticket/ for any questions, issues, or suggestions.
  • Other communication options: Emailing the Board or Bright Management directly. dmonistere@waterford-hoa.com
  • Introduction of newly added Board member Judy Wise alongside the existing Board members.

Completed Projects:

  1. Pressure washing of the boat docks.
  2. Replacement of the boat ramp lock.
  3. Fire suppression system inspection completed.
  4. Building 200 elevator in good working condition.
  5. Building 204 elevator parts arrived and undergoing repairs.
  6. New table and chairs added to the grill area.
  7. New seat cushions added at the pool.
  8. Auto-closing doors installed at mechanical rooms.
  9. Water intrusion issues in mechanical rooms resolved.

Note: Don’s presentation on the completed projects is available for review on the Waterford website.

Financial Report:

Upcoming Projects:

  1. Restriping and asphalt sealing of the upper parking lot.
  2. Deck repair at Building 204 (pending resolution of ongoing litigation with a neighbor).
  3. Addition of a concrete sidewalk between Buildings 200 and 204 through the pea gravel.

Property Management Update:

  • Bright Management will remain as the property manager after obtaining competitive quotes.
  • Rates will remain unchanged.

HOA Dues Increase:

  • Motion: Increase HOA dues to $1,700 per quarter.
    • Proposed by: Brad Parnell.
    • Seconded by: James Eidson.
    • Outcome: Approved by homeowners.

Homeowner Suggestions & Questions:

1. Handicap Parking Space Addition

  • Suggestion by: Teresa Johanson.
  • Action: Bright Management will contact a civil engineer to propose a new layout for the upper parking lot to include an additional handicap parking space.

2. Electrical Receptacles in Common Areas

  • Inquiry by: Brad Parnell.
  • Response:
    • Electrical receptacles in common areas are the HOA’s responsibility.
    • Action: Bright Management will obtain quotes to address this issue.
    • Electrical receptacles on individual patios are the respective homeowner’s responsibility to maintain.

3. System Failures (e.g., Generators, Sewer Backup)

  • Inquiry by: Brad Parnell.
  • Response: The Board will create and distribute an emergency contact list for such instances.

4. Stair Tread Safety Between Buildings 200 and 204

  • Concern by: Jamie Jackson.
  • Action: The Board will investigate and attempt to find a solution to address stair tread safety concerns.

5. Clarification of Amended Rule on Common Element Damage

  • Inquiry by: Jamie Jackson.
  • Response: Don clarified that the amendment was a clarification of existing rules on how the HOA handles damages caused by common elements.
  • Note: HOA rules and bylaws are available on the Waterford website (Waterford HOA – Information you need at your fingertips).

6. Sharing Email Contact Information Among Owners

  • Motion by: Teresa Johanson.
  • Seconded by: Duff Cady.
  • Outcome: Approved by homeowners.

7. Landscaping Suggestions

  • Suggestion by: Teresa Johanson.
  • Teresa presented ideas for future landscaping and addressed concerns about failed plants.

8. Addition of a Board Member

  • Nomination: Teresa Johanson nominated Brad Parnell as an additional Board member.
  • Seconded by: Laurie Gardner.
  • Outcome: Approved by homeowners.

Adjournment:

  • The meeting was adjourned at 4:31 p.m. by Don Monistere.

Copy of Presentation

Waterford-preso-2024-Jan-December-

December – Motion and Vote

As a matter of record, I am documenting that in the month of December the board elected to meet after the Annual Meeting to discuss 2 topics

  • The current litigation
  • Board positions

Also it was decided to renew the Bright contract considering that new bids were more and did not include all of the services that Bright was delivering and Bright did not increase their price.

After the Annual Meeting the new Board got together and discussed the litigation as well as welcomed Brad Parnell and Judy Wise to the board at Waterford.

October 2024

Waterford at Smith Lake

Minutes for October 3, 2024

Meeting Details:

Time: The meeting was called to order at 6:15 P.M. by President Don Monistere, seconded by James Eidson.

Members Present:

  • Don Monistere, President
  • James Eidson
  • Caleb Bright (Bright Management)
  • Travis Tidwell, Secretary
  • Richard Kinney
  • Jim Turner

Members Absent: None

Homeowners Present: 

New Business:

  1. Irrigation Update:
    • The irrigation system installation is expected to be completed by October 8, 2024.
  2. Damaged CAT6 Cable:
    • It was reported that the CAT6 cable running towards the dumpsters has been damaged.
  3. Sprinkler System Issue with Neighboring Property:
    • Bright opted not to repair the sprinkler system near the property line due to the ongoing litigation with the neighbor, who claims it is on his property.
  4. Elevator Repair (Building 204):
    • The elevator repair parts are scheduled to ship by November 11, 2024.
    • An automatic door closer will be installed for the elevator mechanical room.
    • Keith Townes will be handling all electrical work required for the elevator installation.
    • Fire suppression system work is also scheduled as part of the elevator installation process.
  5. Boat Storage in Lower Lot:
    • Bright Management inquired about handling boat storage in the lower lot. Don Monistere will send out an email to notify owners of the rules and guidelines for storing boats in this area.

Old Business:

  1. Grilling Area Furniture:
    • Polywood chairs and tables for the grilling area will cost $1,695 for a table and chairs set. Don Monistere made a motion to approve the purchase, which was seconded by James Eidson. The Board voted in favor of the purchase.
  2. Handrails and Spindles Repair:
    • Bright Management has found someone interested in handling the necessary handrail and spindle repairs.
  3. Unit 102, Building 200 Deductible:
    • Richard Kinney abstained from voting on the issue concerning Unit 102 in Building 200. The Board voted to pay the deductible for the repairs to this unit.

Meeting Adjournment:

The meeting was adjourned at 7:34 P.M. by Don Monistere, seconded by Caleb Bright, with the Board in favor.

November 2024

Waterford at Smith Lake

Minutes for [November 19, 2024]

Meeting Details:

Time: The meeting was called to order at 6:08 P.M. by President Don Monistere, seconded by James Eidson.

Members Present:

  • Don Monistere, President
  • James Eidson
  • Caleb Bright (Bright Management)
  • Travis Tidwell, Secretary
  • Jim Turner

Members Absent: None

Homeowners Present: None

Old Business:

  1. Elevator Update:
    • Caleb reported that the elevator jack has been delivered, but the main components have been delayed and are expected to ship on November 26. All necessary pre-work requests for Waterford have been completed in preparation for the elevator installation.
  2. Irrigation System:
    • The irrigation system has been completed and winterized. The grill hydrant will remain available throughout the winter.
  3. Building 204 Grilling Deck:
    • The deck at Building 204 continues to deteriorate.
  4. Lawsuit Update:
    • The judge denied summary judgment for both parties involved in the ongoing lawsuit.
  5. Annual HOA Meeting Preparation:
    • Don has sent out an email regarding the yearly HOA meeting and is currently preparing a PowerPoint presentation for the meeting.
  6. Future Projects:
    • The Board discussed obtaining estimates for a new sidewalk through the gravel area between the buildings and an estimate for stripping and coating the upper parking lot.
    • The Board is in the process of getting new quotes for landscaping maintenance and management.

New Business:

  1. Amendment to HOA Rules:
    • Don Monistere proposed a motion to amend the HOA rules to specify that any work performed between the studs of a unit will be the homeowner’s expense, regardless of the cause. The HOA will remain responsible for expenses it is legally obligated to cover. The language of this amendment will be refined to ensure it is precise and explicit. The motion was supported by the Board.

Meeting Adjournment:

The meeting was adjourned at 6:59 P.M. by Don Monistere, seconded by James Eidson, with the Board in favor.

August 2024

Waterford at Smith Lake

Minutes for August 27, 2024

Meeting Details:

Time: The meeting was called to order at 6:07 P.M. by President Don Monistere, seconded by James Eidson.

Members Present:

  • Don Monistere, President
  • James Eidson
  • Caleb Bright (Bright Management)
  • Travis Tidwell, Secretary

Members Absent:

  • Richard Kinney
  • Jim Turner

Homeowners Present: None

Old Business:

  1. Elevator Parts Update:
    • All required elevator parts have been ordered. Otis Elevator Company will notify the Board when the parts arrive for installation. Additionally, Otis has provided a list of necessary items that must be installed before they can commence work.
  2. Irrigation System Installation:
    • Bright Management is scheduled to begin installing the new irrigation system on the Tuesday following Labor Day.
  3. Delinquent Payments:
    • The Board will be sending out emails to owners who are behind on their payments to address and resolve any outstanding balances.

New Business:

  1. New Grilling Area Umbrella:
    • James Eidson purchased a new umbrella for the grilling area. The Board has approved reimbursement to James for the purchase.
  2. Future Grilling Area Furniture:
    • Caleb suggested considering Polywood furniture as a durable option for future replacement of the grilling area furniture.

Meeting Adjournment:

The meeting was adjourned at 6:45 P.M. by President Don Monistere, seconded by James Eidson, with the Board in favor.

July 2024

Waterford at Smith Lake

Minutes for July 5, 2024

Meeting Details:

  • Time: Meeting called to order at 11:05 AM by President Don Monistere, seconded by James Eidson.
  • Members Present:
    • Don Monistere
    • James Eidson
    • Caleb Bright (Bright Management)
    • Richard Kinney
    • Jim Turner
    • Travis Tidwell
  • Members Absent: None
  • Homeowners Present: None

Old Business:

  1. Grounds Update:
    • Caleb provided an update on the grounds, stating that overall conditions are satisfactory.
    • Elevator and irrigation repairs and installations are still pending. The irrigation project will be tabled until quotes for the elevator are obtained, after which the Board will decide how to proceed.
  2. Landscape Committee Requests:
    • The committee has requested that the plants around the pool be replaced with shorter plants.
    • The Board has requested a detailed plan for the new landscaping.
    • The Landscape Committee needs to hold a meeting, record minutes, and vote on the plan. The Board will act based on the committee’s decision.
    • Landscape Committee Members: Connie Schnider, Theresa Johanson, Tonya Beal, Jolie Richerzhagen, Kim Boyer.
  3. Building 204 Elevator Issues:
    • The elevator parts have arrived; however, the starter board received was incorrect. The correct part is awaited.
    • Additionally, the lift cylinder is leaking fluid and will need to be replaced or repaired. Caleb is obtaining quotes for repacking the cylinder.

New Business:

  1. Dock Access Improvement:
    • The Board has requested Caleb to provide a quote for adding steps next to the concrete ramp leading to Dock #2 gangway.
  2. Fourth Floor Walkway Crossover:
    • The Board has requested Caleb to acquire a quote for a fourth-floor walkway crossover to improve access between buildings in case of future elevator failures.
  3. Pool Furniture Cushions:
    • The Board is considering replacing the pool furniture cushions.
    • James Eidson made a motion for Caleb to find replacement cushions. Don Monistere seconded the motion, and the Board voted in favor.
  4. Stairwell Repair:
    • The bottom baluster in the stairwell near the center of building 200 needs to be repaired as it is rusted through and is no longer attached at the bottom.

Adjournment:

  • The meeting was adjourned at 12:08 PM by Don Monistere, seconded by James Eidson, with the Board in favor.

April 2004

Minutes of the Meeting
Waterford at Smith Lake
Date: April 16, 2024
Time: 6:09 P.M. – 6:55 P.M.
Presiding: Don Monistere (President)
Present:
• Don Monistere
• James Eidson
• Caleb Bright (Bright Management)
• Travis Tidwell (Secretary)
• Richard Kinney
• Jim Turner
Absent: [List absent members]
Homeowners Present: [Specify if any]

Old Business:

  1. Irrigation Installation: Scheduling issues are causing delays in the installation process.
  2. Delinquent Owners: The Board will instruct Matt Carter to file a lien on delinquent owners.
  3. Legal Matters: Arbitration with neighbor Mitch Goreman is scheduled for June 18, 2024.
  4. Access to Units: Matt Carter will send letters to owners denying access to the Board.

New Business:

Water bill was super high! need to go into Condos to search for running toilets or leaking faucets

May 2024

Minutes of the Meeting
Waterford at Smith Lake
Date: May 16, 2024
Time: 6:09 P.M. – 6:55 P.M.
Presiding: Don Monistere (President)
Present:
• Don Monistere
• James Eidson
• Caleb Bright (Bright Management)
• Travis Tidwell (Secretary)
• Richard Kinney
• Jim Turner
Absent: [List absent members]
Homeowners Present: [Specify if any]

Old Business:

  1. Dock Maintenance: It was agreed to pressure wash the docks before Memorial Day Weekend.
  2. Irrigation Installation: Scheduling issues are causing delays in the installation process.
  3. High Water Bill: Building 200 reported an unusually high water bill last month. Bright Management is investigating the issue.
  4. Delinquent Owners: The Board will instruct Matt Carter to file a lien on delinquent owners.
  5. Legal Matters: Arbitration with neighbor Mitch Goreman is scheduled for June 18, 2024.
  6. Access to Units: Matt Carter will send letters to owners denying access to the Board.

New Business:

  1. Elevator Repair: Options for elevator repair in Building 204 were discussed. Otis Elevator presented two options:
    o Repairing the hydraulic pump for $30,000 with a lead time of four to six weeks.
    o Full remodel for $130,000 with a lead time of fourteen to sixteen weeks. After thorough discussion, it was decided to repair/replace the hydraulic pump. James Eidson motioned for the repair, seconded by Don Monistere. The motion passed with the board in favor.

Adjournment:
The meeting was adjourned at 6:55 P.M. by Don Monistere, seconded by James Eidson, with the boar

March 2024

Minutes for March 28, 2024

Meeting Called to Order: The meeting was called to order at 6:09 P.M. by President Don Monistere, with James Eidson seconding the motion.

Members Present:

  • Don Monistere
  • James Eidson
  • Caleb Bright (Bright Management)
  • Travis Tidwell, Secretary
  • Richard Kinney
  • Jim Turner

Members Absent: None

Homeowners Present: None

Old Business:

  1. Financial Posting: Don Monistere has posted the financials on the website for review by all members.
  2. Boat Ramp Keys: Caleb will distribute the new boat ramp keys once the email notification is sent to all owners.
  3. Unit Access Reminder: Don will send an email reminding all unit owners that the board requires access to all units for servicing or urgent needs.
  4. HOA Dues Delinquency: Don will send another email to delinquent unit owners regarding HOA dues and assessments, informing them of Waterford’s intent to place a lien on the property.
  5. Dock Lights: Caleb has addressed the issue of dock lights that are out.
  6. Pressure Washing: Pressure washing will commence after the pollen season has ended.
  7. Irrigation Installation: Irrigation installation is still a few weeks away, pending the grass turning green for quicker recovery.
  8. Landscaping: Most landscaping issues, including dead plants, will be addressed after the irrigation system is installed.
  9. Deck Closure: The deck at Building 204 is in poor condition. The board has decided to close the deck until repairs or replacement is finalized. Signs will be posted accordingly.
  10. Parking Lot Maintenance: James inquired about striping and sealing the asphalt parking lot. Don suggested waiting until the June meeting for a homeowner vote on the matter.
  11. Concrete Walkway Pricing: Caleb will obtain pricing for a concrete walkway through the pea gravel, while Travis will gather estimates for the work.

New Business: None

Adjournment: The meeting was adjourned at 7:04 P.M. by President Don Monistere, with James seconding the motion. The board unanimously approved the adjournment.

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