Minutes Go here
Waterford At Smith Lake Minutes For Annual Home Owners Meeting November 11, 2018
Members Present: Voting Members: President: Larry Wilson, Vice President: Shannon Pate, Secretary: Travis Tidwell, Treasurer: Rick Johanson, and Duff Cady
Roll Call: 39 Units were represented by 19 homeowners present and 14 homeowners represented by proxy.
Business: President, Larry Wilson calls the meeting to order, recognizing present homeowners Cary Kennedy and Brian Richerzhagen, for work they have done in previous years for the benefit of Waterford. Larry Wilson gives a brief wxplanation of all the elements at Waterford that were repaired, fixed, or improved in 2018.
-Water damaged the elevator floor in building 200 was replaced by Waterford homeowners. - The elevator venilation fan in building 200 was replaced by Waterford homeowners.
-Waterford's boat ramp had developed a sizable hole at the bottom of the ramp and was repaired by Waterford homeowners.
-New boat ramp lock has been installed to hopefully stop illegal boat launching at Waterford. Also, if you do not have your new key for the boat ramp, please see Larry Wilson to get yours.
-Sump pumps in elevator shafts have been replaced due to failed existing pumps. Back flow valves have also been installed to prevent water that has been removed from flowing back into the elevator pit.
-Stairwell lights in building 200 had a wiring problem that had to be addressed. New wiring had to be installed to restore service.
-Landing on gangway on dock #3 had some loose decking material that was secured by Waterford owners.
-Water intrusion problems on the East and West ends of building 200 and the East end on building 204 appear to be resolved.
-Shannon Pate explained the process of applying the new coating, new profiles and flashing around openings.
-Rick Johanson discussed the leftover funds from the water intrusion assessment. The HOA decided to use the leftover funds for painting. Discussion was had to use the money to paint some common areas but was not voted on at this point. Which painting project to do will be decided at a later date.
-Railings in some areas have become a saftey concern and Board Members voted to repair the railings as necessary. Railing beside the buildin 200 and Unit 200/203 have benn repaired. The railing by the elevator are satisfactory but the railing at Unit200/203 will need futher attention.
-This past year the Board has received a few complaints about losing TV service. In the past TV contractors have been allowed accesss to the TV distribution room and somehow disconnected some owners while trying to restore service for others. The Board decided to replace the locks on these rooms in an effort to eliminate this problem. If your TV service is interrupted please Larry Wilson, Travis Tidwell, or Ken Carpenter to allow an authorized Direct TV or Dish Network employee in for service.
-As our buildings age we are starting to have some components begin to fail. The irrigation system is one of these components that will need some updating in 2019. Three water zones have failed this past season and will need to be fixed before the next growing season. -Gutter issues at the machanical roof area was repaired in an attempt to resolve a water leak in the unit below.
-Parking lot asphalt will be needing some repair work and bids are being gathered further discussion to repair or replace.
-Dock #1 had a bad circuit which caused the entire dock to lose power. Waterford owner replaced the circuit and restored power.
-Larry Wilson brought up our situatuin with boat slips 21 and 31 and handed further explanation to Rick Johanson. Rick explained how the devloper, Marty Roberson, of Waterford Condominiums claims that he stillhas a right to boat slips 21 and 31, because they are in his opinion, attached to two lots in Castle Rock Subdivision. Mr. Roberson's lawyer has sent a letter to Waterford stating such claims. Waterford has responded with a letter from our lawyer stating that Mr. Roberson has no right to the boat slips. We are waiting to hear from Mr. Roberson. Larry Wilson brought up owners trading parking spots and boat slips. If owners want to trade parking spots or boat slips, it needs to be recorded or the Board will not recognize the change. Rich Johanson added that even if the action is recorded it may not stand unless it is recorded to the amendment showing which parking space and/or boat slip is attached to which unit.
-A french drain was added to the east side of building 200 in an effort to help eliminate water intrusion. Landscaping on that side of the building was left incomplete and will be finished during the winter months. (weather permitting) Some home owners have been notified that units are now in the flood plain. Duff Cady explained how he resolved his issue. If you have been contacted about this issue and need help, Duff has information that he can share to help with resolving the issue.
-Duff wanted to remind owners that they need to empty their mailboxes and remove the old mail.
-A replacement for our failing patio fans has been found. Shannon Pate has found a vendor that can supply the fans for $183.00. Please contact Larry Wilson if you need a replacement or information.
-The board has secured a contract with Johnson Controls to fix, install and monitor our fire alarm system. Work is anticipated to start at the end of November 2018. Emergency phone lines in the elevators will change from land lines to a cellular system in an attempt to have a more reliable system. Fourth floor owners, please remember to leave your heat on during the winter months, so that the water lines above don't freeze and burst causing damage to your unit or units below.
-An email will be sent out when temperatures fall below freezing, as a reminder to turn on the heat. If you are not present please contact a board member to handle this for you. Rich Johanson made the motion to suspend the rules so the HOA could discuss renting units. It was second by Cary Kennedy.
-Concerns have been raised about short term rentals and should the HOA place parameters or guidelines for renting units. Cary Kennedy made the motion for the board to discuss putting rules in for renting units and to request input from the owners in making the decision. Second by Travis Tidwell. Majority in favor.
-2019 HOA Board election: Rick Johanson made the motion to elect the board that was on the ballot, second by Cary Kennedy and majority in favor. 2019 Board Members: President: Larry Wilson Treasurer: Don Monistere Secretary: Travis Tidwell Duff Cady Melissa Curtis Duff Cady discusses painting exterior doorframes, first and second floor walkways and stairwells to revive the apperance of the building.
-Joanna Dinsmore suggests that the board create a spec sheet so that future painting bids would be easier to compare.
-Rick Johanson discusses 2018 financials and explains that Waterford stayed close to budget for the year. After discussion, Rick makes a motion to adopt the 2019 budget. John Robinson second. Majority in favor.
-Rick Johanson makes the motion to bring 2018 budget to balance with a $70.00 asseessment, second by Duff Cady, Marjority in favor.
-Thersea Johanson makes the suggestion that Waterford should develope a master plan for landscapes and hardscapes. Suggests that maybe a committee be formed to help the Board with making decisions on these elements.
-Julius Bloomston asks the Waterford community to be more conscious of picking up after thier pets. Meeting Adjourned at 5:17 p.m. by President: Larry Wilson